Edit and format text: text style (B, I, U), font type, font size, text colour, alignment of text. Format paragraphs with line and/or paragraph spacing.

Hello students, welcome to Kwickprep. Two students write the same answer, but one looks neat and easy to read. What makes the difference? Today we will learn to edit and format text, and to space paragraphs, in a word processor.

First, two terms that students often mix up. Editing means changing the content, which is the words themselves, like fixing a spelling. Formatting means changing how the text looks, like making a heading bold.

Before you edit or format anything, you must select it, which means highlight it. You can drag the mouse over the text. Double clicking on a word selects just that word. Holding Shift and pressing the arrow keys selects letter by letter. Control plus A selects the whole document.

Now the main editing commands. Cut, Control plus ex, removes the selected text but keeps it in memory. Copy, Control plus C, keeps a copy and leaves the text in place. Paste, Control plus vee, puts the cut or copied text where the cursor is. Undo, Control plus Z, cancels your last action. Redo, Control plus Y, brings back what you undid.

Another editing tool is Find and Replace, opened with Control plus H. Find searches the document for a word you type. Replace changes that word into another word. Replace All changes every match in one click, for example Delhi to New Delhi everywhere.

Now let us format text, starting with text style. Bold, Control plus B, makes letters thick and dark, which is good for headings. Italic, Control plus eye, makes letters slanted, which is good for names of books. Underline, Control plus U, draws a line under the text. These three buttons show the letters B, eye and U.

Next, the font. The font type, or font face, is the design or shape of the letters. Some examples are Arial, Times New Roman and Calibri. Font size tells how big the letters are, and it is measured in points. Normal body text is often eleven or twelve points, and headings are made bigger.

You can also add colour. The font colour button changes the colour of the letters themselves. The highlight button shades the background behind the text, like a highlighter pen in your notebook. Choose dark text on a light page, so it stays easy to read.

Alignment decides where lines sit between the left and right margins. Left alignment, Control plus L, lines text up on the left, and it is used for normal text. Centre, Control plus E, places text in the middle, which suits titles. Right alignment, Control plus R, suits a date on a letter. Justify, Control plus J, makes both edges straight, like a newspaper column.

Now we format whole paragraphs. A paragraph is all the text typed before you press Enter. Line spacing is the gap between lines inside one paragraph. Single spacing gives the smallest gap. One point five lines gives a medium gap, which is easy to read. Double spacing leaves room to write corrections between lines.

Paragraph spacing is different from line spacing. It is the gap between two separate paragraphs. Space Before adds a gap above the paragraph. Space After adds a gap below it. In Writer, find it under Format, Paragraph; in Word, find it on the Layout tab.

Pause and predict. You select a word that is already bold and press Control plus B again. What happens? The bold is removed, because these buttons work like a switch, turning a style on and off.

Let us revise what we learned today. Always select text before you edit or format it. Cut, copy, paste and undo use Control with ex, C, vee and Z. Bold, italic and underline use Control with B, eye and U. You can change font type, size in points, and colour, and choose left, centre, right or justify. Line spacing is inside a paragraph, and paragraph spacing is between paragraphs.